How to Choose the Best Conference Venues Gold Coast

Finding perfect conference venues Gold Coast can be challenging. Yet, choosing the right conference venues Gold Coast can also be a game-changer for your planned events.

How crucial is the role played by conference venues when it comes to event hosting? It has been proven, time and again, that the success and atmosphere of an event is shaped by the choice of venue. It’s why choosing the best conference venues Gold Coast should top your to-do list when planning your next event.

The steps to successfully choose the best conference venue include:

 

Layout of the Venue

Different kinds of spaces are needed when your event needs a multi-day or large conference. The success of your event is directly impacted by the choice of spaces for exhibitions, meetings, and even coffee breaks. Deciding on a venue should be based on a schedule and the number of panels involved.

A conference venue offering flexible spaces to quickly arrange one large area into two or more smaller spaces ensures successful planning and hosting.

 

The Capacity of the venue

A venue should offer spaces for relaxing breaks and comfortable seating arrangements for all during sessions. Attendees that need to use laptops or take down notes during the conference may not find the theatre-style seating conducive. Booking a large-sized venue for middle-sized conferences is not good as well. The large unoccupied spaces will make it look as though more than half of the participants failed to attend.

 

Budget

Planning the logistics of the event should always include the bottom line. Hiring a conference venue is a significant expense and the only way to stick to your budget is to know the cost upfront. It’s worth asking for a discounted price when you find the perfect venue in exchange for a yearly or semi-annual contract. Flexibility on the date of the conference helps to get a discounted price. For instance, weekends are usually busy days, and being agreeable to hosting your event on weekdays can gain you discounted rates.

 

Staff

Ensuring staffing support from the chosen venue is important. Finding out if the conference venue has an on-site dedicated venue coordinator is crucial when it comes to assistance with any problems. The availability of tech support is also valuable to ensure smooth presentations at the conference. Another thing to ensure is the availability of security, concierge support, and waitstaff on the day of your event.

 

Location

Maximising attendance is achieved when the conference is hosted in a convenient location. A venue is considered ideal when it is located near hotels, public transport, and the airport. The offer of valet service and ample parking are top features to take into consideration in the choice of a conference venue. Ensuring that attractions and restaurants near the venue are open before and after the event provides future networking opportunities.

 

Amenities

All the amenities you need for your event should be with the venue before you book. Some of the must-have features include:

  • Seating arrangements
  • Wheelchair access
  • A/V equipment
  • Kitchen facilities
  • Exhibition space
  • Microphones
  • Break-out rooms
  • On-site catering

 

Accommodation

A venue offering accommodation facilities should be considered when the event runs for several days. On-site accommodation conference venues for participants should top the list for multi-days events or an all-day event. Providing participants the convenience of staying at the event place is always convenient.

 

The Bottom Line

 

Contact us if you need a Gold Coast function venues for hire  for your next event.

 

 

 

 

 

 

 

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